Privacy Policy

Last updated: March 2026

Who we are

City of Chester Archers is an archery club based in Cheshire. We are the data controller for the personal information we collect and process.

Contact details: City of Chester Archers Frodsham Leisure Centre, 2 Princeway, Frodsham, WA6 6RX se*******@******************rs.com

What information we collect and why

When you enquire or sign up for a course
We collect your name, phone number, email address, and any information you submit via our contact or booking forms. We use this to respond to your enquiry or process your booking. The legal basis is legitimate interests and, where a contract is formed, contractual necessity.

When you become a member
We collect your name, address, date of birth, phone number, email address, emergency contact details, and relevant medical information. Where applicable, we also record your Archery GB membership number, coaching qualifications, and DBS check status. This information is necessary to manage your membership safely, meet our safeguarding obligations, and comply with Archery GB requirements.

Access to sensitive data such as medical information and DBS records is restricted to those who need it for club administration purposes.

The legal basis is contractual necessity and, where medical or sensitive data is involved, explicit consent.

Payment information
Payments are processed securely by Stripe. We do not store your card details. As part of processing membership renewals, we retain a Stripe customer reference against your membership record to manage recurring payments. Stripe’s privacy policy is available at stripe.com/gb/privacy.

Transactional Emails
We send transactional emails relating to your membership – such as application confirmations, approval notices, and renewal reminders – using our membership management system. These are delivered via Brevo (formerly Sendinblue) acting as our email delivery provider. Brevo processes your email address and message content for delivery purposes only. Their privacy policy is available at brevo.com/legal/privacypolicy.

Club news and updates
If you are an existing member, we may contact you with club news and updates via Mailchimp. The club secretary manages this mailing list manually. You can unsubscribe at any time using the link in any email we send, or by contacting us directly. The legal basis is legitimate interests.

When you visit our website
We use Google Analytics to understand how our site is used. This involves the use of cookies and may collect information such as your IP address and browsing behaviour on our site. We also use Google reCAPTCHA on our contact and application forms to protect against spam and abuse. reCAPTCHA collects hardware and software information and sends it to Google for analysis. See the Cookies section below and Google’s privacy policy at google.com/policies/privacy for more detail.

Sharing your information

We share data with the following third parties where necessary:

Archery GB – as a condition of membership, your details are registered with Archery GB, the national governing body. Their privacy policy is available at archerygb.org.
Stripe – to process payments securely.
Brevo – to deliver transactional membership emails.
Mailchimp – to send club news and updates to members.
Google – analytics and reCAPTCHA data is processed by Google. See google.com/policies/privacy.

We do not sell your personal data. We do not share it with any other third parties except where required by law.

Junior members (under 18)

Where a member is under 18, we collect information about them with the consent of a parent or guardian. We also record details of the linked parent or guardian responsible for the junior member. We take extra care in handling data relating to children and do not use it for any purpose beyond club administration and safeguarding.

How long we keep your data

We keep membership records for the duration of your membership and for up to three years afterwards, in line with standard club administration practice. Enquiry and booking data is kept for up to 12 months. Payment records are retained for seven years for accounting purposes.

Your rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data, where we have no legal obligation to retain it
Object to or restrict how we process your data
Withdraw consent at any time, where consent is the basis for processing
Lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk

To exercise any of these rights, contact us at se*******@******************rs.com.

Changes to this policy

We may update this policy from time to time. The current version will always be available on this page. We will notify members of any significant changes.